Skip to content

Toggle service links

Coronavirus: Course registration is open, but please be aware it may take us longer to respond than usual. Find out about our coronavirus response and current contact hours.

You are here

  1. Home
  2. Strategy and policies
  3. Policies and statements
  4. Website privacy at OpenLearn

Website privacy at OpenLearn

This page describes how OpenLearn will use your personal data.

For further information on how the Open University uses personal data, and your rights, please see

Who do we share your data with?

We use third party suppliers and service providers, for example to provide some of our IT systems. This is in our legitimate interest of carrying out cost effective activities..

If you register as part of a funded partner programme we will share your data with the funding body for planning and reporting purposes, such as equality monitoring.

Where do we store your information?

Generally, information you provide to us is stored on our secure servers, or on our cloud-based systems which are located within the UK or the European Economic Area. Where we use service providers outside the UK, or we transfer data to international partners, we use appropriate contractual safeguards, for example the standard contractual clauses for international transfers. Examples of our international transfers where we have standard contractual clauses in place are: 

  • Some of our Office365 data is held within the EU by Microsoft.  
  • We use Mailchimp, based in the USA, to deliver our e-newsletter. For more information, please see Mailchimp’s privacy notice.
  • We have IT support contracts with offshore suppliers, who may have access to personal data.  


Contact us

Please direct any queries about this policy or about the way we process your personal information to our Data Protection Officer using the contact details below.


Telephone: +44(0)1908 653994

By post:

The Data Protection Officer,
PO Box 497,
The Open University,
Walton Hall,
Milton Keynes
MK7 6AT.