We will be upgrading the software (EPrints) used by ORO on Monday the 18th of May. You may therefore experience disruption to the service for most of the morning that day – in particular if you are trying to deposit items (the system may fail to recognise you as a user), but also when browsing or searching the site. We apologise for any inconvenience this may cause, but everything should be back to normal by the afternoon.
OU users of ORO (i.e. depositors) will notice some changes to the look and feel of their User Area. For example, you will now see one or more icons to the right of each item in your User Area. These are:
- A magnifying glass over a document (= ‘view item’).
- A red cross over a document (= ‘destroy item’).
- A pencil over a document (= ‘edit item’).
- A green tick over a document (= ‘deposit item’).
Furthermore, you can now customise your User Area. At the moment, the standard fields you see for each item are:
- Last modified date.
- Item type.
- Item status.
By clicking on the ‘Add Column’ list at the bottom of your User Area you can now manage which fields you see.
Sticking with the customisation theme, it is now also possible to customise the browse views of ORO. For instance, if you browse by OU Author/Editor, find your name and click on it, you can group your publications in date order, by article type, or by author. You can also ‘jump to’ a particular grouping further down the screen, and you can create an RSS feed from a browse view (it was previously only possible to create a total-site RSS feed, or from a set of search results).
For those of you that have sat through one of my presentations on ORO recently, you may have been expecting a PDF converter with this upgrade, enabling you to convert documents to PDF on-the-fly while depositing. Unfortunately, following some testing, we were not entirely happy with this facility and so we’ve switched it off. However, please be reminded that you can upload any file type to ORO (so, Word files, image files etc.) and we will convert them to PDF for you before making them live. So, in actual fact, I don’t think this facility will be too sorely missed.
One final feature to tell you about is a new field that can be populated called ‘Related URL’. Up until now, the only URL we’ve added to each record is a link through to the online published version. Following the upgrade it will now be possible to add in additional URLs relevant to the item you are depositing. For example, you could link back to your staff page, or perhaps a research group website. Furthermore, if you want a related URL added to all of your items on ORO, we should be able to do this as a ‘batch edit’ from behind the scenes – a new administrative feature of the upgraded software.
If you have any questions about the new features or the upgrade please don’t hesitate to contact a member of the ORO Team.