This posting is aimed at OU researchers who deposit in ORO, but may well also be of interest to any repository managers or administrators from other universities that read this blog.
For those of you who regularly publish in Elsevier journals, you may well be interested to learn that they (Elsevier) produce an online version of your paper that can be downloaded and deposited in ORO without any worries about copyright. As many of you will know, Elsevier have an ‘Articles in Press’ service for most of their journals. This involves the early online publication of your paper at three stages of production prior to it being assigned to a volume and issue. These stages are: ‘Accepted Manuscript’, ‘Uncorrected Proof’, and ‘Corrected Proof’. It is the first of these three (the ‘Accepted Manuscript’) that you can deposit in ORO.
Here’s how to do it…
Upon acceptance of your paper, you should receive an email from the journal’s editorial office. In that email there should be a hyperlinked DOI number (Digital Object Identifier). By clicking on that hyperlink you should be taken through to the current online version of your paper on Science Direct (Elsevier’s online journals platform); so, that could be the ‘Accepted Manuscript’, the ‘Uncorrected Proof’, the ‘Corrected Proof’, or the final published version, depending on how soon after you received your email of acceptance you are doing this.
Assuming you click on the DOI pretty promptly after getting the email, you should be taken through to the ‘Accepted Manuscript’ version of your paper. You’ll be able to tell because it will be labelled as such, it will have an Elsevier-branded cover sheet detailing what version it is, and it won’t be formatted in to journal style. All that’s left to do is to save the PDF and include it in your ORO submission when you’re ready.
So why is this a good way to do things? Well, it saves you the bother of having to dig through all of your Word files (or LaTex if you’re a mathematician or a physicist!) looking for the accepted manuscript version of your paper to deposit in ORO. You also don’t have to worry about uploading any elements of your paper that might be in separate files (e.g. figures and tables). But most importantly of all, it means you are building ORO into your publishing routine; as soon as you get that email of acceptance, think ORO!
Papers that you deposit in ORO in this way will of course not yet have a volume, issue, or page numbers assigned to them. But don’t worry – we will initially deposit the item as ‘In Press’ and then we (not you) will update the bibliographic details when the paper is published.
Here’s an example of a paper already on ORO that is ‘In Press’ and has an Elsevier ‘Accepted Manuscript’ attached (of course, if you’re reading this in a few months time it may no longer be ‘In Press’):
Finally, a reminder. Elsevier (and most other publishers for that matter) only allow the ‘Accepted Manuscript’ to be deposited in open access repositories like ORO. If it is an uncorrected or corrected proof (i.e. it has been copyedited and typeset in to journal style), or it is the final published version (the PDF the publisher sends to you upon publication) we cannot take it.