Full text deposits
This is a brief reminder of why it is a good idea to deposit the full text of your items into ORO.
Most of all it will enable interested parties to gain access to your research more easily. This is especially true if we are able to make the text downloadable. The ‘accepted manuscript’ (aka ‘postprint’) is the version most likely to achieve this. This is the final post-peer-review version that you send to the publisher. We can convert from Word to PDF if necessary.
Please note we cannot accept a preprint (pre-peer-review) version.
Also, we check publishers’ copyright rules before making text downloadable and err on the side of caution – we can also set embargo periods – so please don’t let uncertainty over permissions put you off.
Even if we cannot make the text downloadable, having it stored in ORO offers benefits:
• When a request for a copy of the text comes in via ORO you will have the option to click to ‘Accept the request’ within the email – ORO then sends a copy to the enquirer, saving you time and effort.
• It also helps to preserve your work – offering a safe back-up in case your copy is lost or corrupted.
• ORO will be the source of the OU’s REF submissions, so depositing relevant items now will make us better prepared.
We are happy to add the full text to items retrospectively – please email to lib-ORO-team with the item title or ORO item number.
When you email a text in response to an enquirer, please copy us in and we can then upload it into ORO.
May 6th, 2011 at 11:14 am
This is interesting – for example I just had proofs for a journal article (they were bad so they went back!) and there was a box on the offprints-request form if you wanted open access to your article – and a hefty fee! So presuming that this means I can’t provide it on the institutional repository?
May 10th, 2011 at 10:41 am
To Helen: Probably. But we may be able to make the Accepted Manuscript downloadable and if you include it, we will check the rules before doing so.
But any version is better than none – as it will save you time when someone requests a copy (if we aren’t able to make it downloadable).