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The assessment process

The route to assessment

Assessment is the key to achieving a VQ. However, unlike other forms of assessment with which you may be familiar, VQ assessment relies on a joint agreement between the assessor and learner concerning how and when assessment will take place and includes a number of stages. The stages in the assessment process explained…

1 You decide which qualification you want to do ...

It is vital that you, in conjunction with VQAC, select both the appropriate level, qualification and, if required, relevant optional unit(s). If not you will find it very difficult to gather the required evidence. This is done by completing initial assessment questions on the registration agreement form.

Once this has been done you will be registered for your chosen qualification and your details will be held by us and the awarding organisation. We will be able to process information on your behalf to ensure our records are kept up-to-date at all times.

Your records will be securely stored, both by us and by the awarding organisation. We have to provide the awarding organisation with details of our information systems so that they can approve our means of ensuring confidentiality on behalf of all learners.

2 You follow a series of assessment plans that form your qualification…

The purpose of assessment plans are to outline the kinds of evidence you may already have, to agree the actions and activities you need to undertake, and to determine a provisional timescale for completing work activities. An assessment plan may cover one or more units.

When following each assessment plan, you and your assessor will probably identify the kinds of support, training and development opportunities you will need to have access to in order to complete work activities and gather the evidence you will need to be ready for formal assessment. It will also enable you and your assessor to work out where and how you are going to go about the process of collecting your evidence.

In terms of timescales, it is also useful to see if you and your assessor can incorporate the assessment plans into your current organisational development plans, appraisal requirements and continuing professional development activities.

3 You start the process of collecting evidence…

You will follow VQAC’s modular based learning which is specifically designed to help you present good evidence which will meet the learning outcomes of your chosen qualification.

Evidence is anything that you can use to demonstrate your competence against the qualification you are seeking to achieve.

Evidence is usually collected within a e-portfolio. This allows ease of reference by yourself and your assessor.

4 You present your evidence for assessment…

As you are progressing through the modules, your assessor will review your evidence, whether by observing you at work, looking at your portfolio, questioning you, having a professional discussion or a mixture of these, and let you know whether they are approving your evidence. There will often be the need for more than one assessment to assess different parts of the qualification or unit(s) you are working towards.

All your written evidence is presented on the e-portfolio and you can upload attachments such as samples of records, screen shots, photographs, video and audio recordings and witness testimonies.

As you work through the qualification you will be able to see % bars on your e-portfolio rising to show you the progress you are making against individual units and towards completion of the whole qualification.

We will contact you to check on your progress and to offer support if some time has elapsed since you last submitted work. 

5 Your assessor approves your evidence…

Your assessor will assess each activity you submit for assessment on the eportfolio to judge its competence and they will give you assessment feedback.

If they judge the activity as competent they will map it to the units you are working towards and sign off the activity.

If they decide you need to add more evidence or make changes they will mark it as ‘action required’, advise you on the areas you need to address and send it back to you to action.

6 Quality assurance…

Internal quality assurers

The internal quality assurer ensures consistency and fairness across all learners. They review examples of assessment decisions. Internal quality assurers need to confirm your competence against all units in the qualification before your certificate can be claimed from the awarding organisation. We will let you know when we have written to the awarding organisation asking them to issue your certificate.

External quality assurers

The external quality assurer effectively audits the whole assessment process including the input from the internal quality assurer. In some instances the external quality assurer will make a request to review your portfolio. In such cases, this could delay the certification process by up to a maximum of six months. We will let you know when we have written to the awarding organisation asking them to issue your certificate.


Please contact us if you do not receive your certificate within four weeks of being notified that the claim for your certificate has been sent to the awarding organisation.

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