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How to import an item to Open Research Online (ORO)

Import methods:

Importing an item using its Digital Object Identifier (DOI)

If a journal article has a DOI it will usually be displayed on the abstract page of the publisher's website or on the PDF full-text of the paper. Your paper's DOI should be in the letter or email of acceptance you receive from the Editor-in-Chief and/or publisher of the journal.

  1. Enter the DOI into the text box. You only need to enter the DOI itself (e.g. 10.1002/spip.230) and not the stem.
  2. Ensure DOI (via Crossref) is selected in the "Select Input Format" drop-down list and click "Test run + import".
  3. You should be taken back to your Manage Deposits screen with the item having been imported into your list.

Note: Importing items using the DOI does not pull in all of the information relating to the article, but it does pull enough for it to be deposited. The ORO team will add any missing metadata before making the article live on ORO. You can import several DOIs together; enter them all in the text box, one per line.

This podcast explains how to import an item into ORO using a DOI.

Using ORO: Depositing an item using a DOI transcript

Hi, I’m Chris and in this podcast, brought to you by Library Services, I’m going to talk about depositing an item in ORO using a DOI.

The easiest way of getting data into ORO is by using the import by DOI option.

Once on the home page click on the user area tab. Click on the import button and paste the DOI into the box. Click import items.

The banner indicates the import was successful and the item type will be selected. Click next to the details page. You’ll notice that a lot of metadata has been completed. But some like the abstract is not returned by CrossRef. If you have this data to hand please add it if not leave it blank and it will be checked by ORO editors.

Click the next button to the upload screen and add the Author’s Accepted Manuscript. You can add some metadata to indicate that it is the Author’s Accepted Manuscript.

Click on the next button and the deposit item page appears. Here, click deposit item now. The item will be checked by ORO editors before it is made live.

Thanks for watching for more help please contact library-research-support@open.ac.uk.

Importing using the PubMed ID

You can import items from the PubMed database by making a note of the PubMed ID, usually found on the contents page or on the abstract page in the form PMID: 16319828

  1. Enter the PubMed ID number into the text box e.g. 16319828. You do not need to enter the PMID.
  2. Choose PubMed ID from the 'Select Input Format' drop-down list and click 'Test run + import'.
  3. You should be taken back to your Manage Deposits screen with a new item in the list. Click on the item in the list to edit/deposit the item.

Note: You can import several IDs together; enter them all in the text box, one per line.

Importing from an Endnote library

To import into ORO from an Endnote library you will need to save the data out of Endnote in the correct format.

%0 Journal Article
%A Smith, J
%A Jones, K
%D 2005
  1. Open your Endnote library, go to Edit->Output Styles and tick 'EndNote Export'.
  2. If that option isn't there, go to Edit->Output Styles->Style Manager, find the 'EndNote Export' option and tick it.
  3. Close the Style Manager, go back to Edit->Output Styles and make sure 'EndNote Export' is ticked.
  4. Finally, choose a couple of records (you can do some larger exports when you're happy with the process), go to File->Export, select Text (txt), and Save.
  5. Go to the ORO import screen, click the 'Browse' button and find the file you exported from EndNote. Choose 'EndNote' from the 'Select Input Format' drop-down list and click 'Test run + import'.
  6. You should be taken back to your Manage Deposits screen with a new item in the list.

Importing using a BibTeX file

BibTeX files can be imported to ORO through the import file options. Many of the standard BibTeX entries are processed, although any @comment {text} entries should be removed from the imported file before upload. (Some BibTeX bibliography databases, such as BibDesk, use the @comment command to include metadata).

Contact the Library Research Support team