Records Management in the Open University

Programme

The University Secretary has overall responsibility for Records Management within the University. The University Records Management group has approved the University Records Management Policy, providing the framework for records management within the University. The policy sets out the aims, objectives and methodology of the programme and responsibilities for its implementation.

The Records Manager, based in the Library at Walton Hall, is currently carrying out the implementation of Records Management throughout the individual units and departments of the University.

Liaison Officers have been appointed for all units in the University.

A retention schedule has been created with input from liaison officers and others, which lists types of documents and the length of time it is necessary to retain them.

A number of best practice guidelines have been written. These guidelines will be disseminated to units, and the Records Manager will provide further training on these subjects, in order to help Units manage their records effectively.

Much Records Management functionality will be achieved with the implementation of the ECM (Enterprise Content Management) System, which will make creating and maintaining electronic records much simpler

Contact

The University Records Manager can provide advice on all aspects of records management throughout the University. For more information or advice please contact:

The University Records Manager
The Library and Learning Resources Centre
Walton Hall
Milton Keynes

Tel: 01908 655703

Email: library-record-management@open.ac.uk

Related Areas in the University

Data protection - see the intranet site http://intranet.open.ac.uk/planning/dp/

Freedom of information - see the intranet site http://intranet.open.ac.uk/planning/foi/

The Enterprise Content Management project - see the intranet site http://intranet.open.ac.uk/projects/ecm/index.shtml