Records Management in the Open University

Fundamentals of good Information Management

Information is treated as an OU resource
Information is the responsibility of everyone in the OU
Information created by the OU is accurate and fit for purpose
Information maintained by the OU complies with regulations and legal requirements
Information in the OU is accessible to those who need it
Information is organised, stored and retained consistently within the OU
Information that provides evidence of OU activities must be kept as records

(Adapted from the Scottish Executive's Information Management Principles)

We are working to ensure these are true across the whole university. Everyone should consider how they could meet these fundamentals in their everyday working practices, and the guidelines below should inform this.

One of the most important aspects of information management is that all business documentation should be available in shared filing systems, whether paper or electronic. This fosters an information-sharing culture, enabling people to access and utilise the information they need more freely; as well as enabling more effective compliance with the Freedom of Information Act.

Information Management wiki

An Information Management wiki is available for internal (Open University) use only and provides a variety of guidance on Information Management best practice. As it is a wiki it also provides the opportunity for OU staff to collaborate and comment on the guidance and content provided.

http://intranet4.open.ac.uk/wikis/information-management