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OU trials chatbots to support students with disabilities

Screenshot of a chatbot

Chatbots were named in this year’s Innovating Pedagogy report as one of the top 10 practices that will influence education and are already been trialled to support OU students.

This is through the OU’s ADMINS chatbot project, which has been connecting educational experts, staff and students to develop a chatbot to improve disability disclosure processes for people with disabilities.

Engaging with a consultation group of students and staff, educational experts at the OU’s Institute of Educational Technology (IET) are driving the development of a chatbot assistant which can support disabled students who need to disclose and gain information in relation to their studies.

The ADMINS project, developed in partnership with Microsoft, aims to create an artificial intelligence chatbot which can support the process of disabled students disclosing their conditions at the OU.

Experts at IET aim that using the chatbot will be more effective in creating an initial summary of users which can inform student advisors of an individual’s circumstances, accessibility needs and associated availability for support.  

Staff-student partnership driving OU’s research

Discussing the importance of student consultation to this research, Dr Tim Coughlan, Project Lead and Senior Lecturer at the OU, shared how students are contributing to the iterative development of the ADMINS chatbot to replace an online form.

Dr Coughlan stated:

“Participation is a really big theme in our research. Creating this [chatbot] at The Open University made sense as we have a big population of disabled students, many of whom are keen to work with us on research and development projects. The goal of [2020] was to develop a virtual assistant that we were happy to use in a trial with 100 students. We wanted to make this realistic so that students actually used the chatbot as part of their registration process.

 “The current status is that we have a beta version which we are trialling with small numbers of students. We work closely with each of the participants to gather their feedback and ideas, to develop the chatbot for a bigger trial which is currently running.

“The assistant has a lot of the features that we envisioned for it working: students can talk to the chatbot either with type text chat or speaking with voice. One of the key things is how the conversation flows, so the chatbot talks to students, asks students questions and answers questions. A big part of the design is creating a natural conversation flow that feels right to the person talking to it."

Using student feedback to improve the product

With students and staff providing input to the design and project direction right from the beginning, and then testing each iteration, Dr Coughlan aims that students will be able to inform the research and development team of areas that the chatbot could be developed to better support, inform and assess prospective student circumstances.

While we initially intended to organise a mix of in-person workshops and online testbeds, the impacts of the COVID-19 pandemic influenced the ADMINS projects to shift feedback to being primarily online. Discussing the feedback which has happened and is planned to happen through the duration of the project, Dr Coughlan explained how the project has shifted to ensure inclusion for iterative development.

“We had a couple of workshop events in which we invited students and staff to come along and draw out what they wanted out of a virtual assistant, discuss the challenges that come with talking to a virtual assistant, and explore how virtual assistants could be included in the university processes to talk through their disabilities”, Dr Coughlan explained.

Dr Coughlan closed, “COVID has not stopped us engaging with students. We have had video calls with our group of student consultants, to do things like review how the chatbot conversation flows. Our testing and trials are able to go ahead with some modifications. It has not been easy because of COVID, and some of our plans didn’t materialise. But we still managed to have effective participation in these adverse circumstances.

Development within the ADMINS project will continue through 2021, with significant updates added to the ADMINS Project Page and the IET Learning Futures Research Programme. 

Visit the ADMINS Project page to stay up to date with developments on the ADMINS assistant. To learn more about how IET can support your institution to use an intuitive chatbot, contact our experts.

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