Plan for the year

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This page outlines the tasks that the committee need to undertake each month if things are to run smoothly. There are several strands to separate activities for different concerts, also, a cross reference to the choir calendar, since several people, particularly Bill, are involved in both.

Key

May
  • Planning for the May concert this year
Choir schedule - bolder when Bill is particularly busy
October
  • Planning for the October concert this year
Christmas
  • Planning for the October-Christmas free time period
May + 1
  • Planning for the May concert next year
October + 1
  • Planning for the October concert next year
Committee
  • Other committee matters

Key decision points are in bold.

January

Jump to: J F M A M J J A S O N D

May
  • Rehearsals start

Choose rehearsal and performance dates for the following year (from September)

Rehearsals start

Book rooms

October
  • Confirm programme (and soloist, if applicable)
Christmas
May + 1
  • Book rooms, once estates issue the forms
October + 1
  • Book rooms, once estates issue the forms
Committee

February

Jump to: J F M A M J J A S O N D

May
October
  • Source parts
Christmas
May + 1
October + 1
Committee

March

Jump to: J F M A M J J A S O N D

May
  • Discuss poster and programme artwork concept.
Concert and key rehearsals (Depends on Easter)
October
  • Order parts
Christmas
May + 1
October + 1
Committee
  • General review of orchestra plans, policies, etc.

April

Jump to: J F M A M J J A S O N D

May
  • Approve poster and programme design
Decide repertoire for following year (from September)
October
  • Conductor and leader inspect parts
Christmas
May + 1
October + 1
Committee
  • General review of orchestra plans, policies, etc.

May

Jump to: J F M A M J J A S O N D

May
  • Concert and key rehearsals
October
Christmas
May + 1
October + 1
Committee

June

Jump to: J F M A M J J A S O N D

May Concert and key rehearsals
October
  • Rehearsals start
Christmas
May + 1
  • Start choosing programme for feasibility checking - see suggested repertoire for accumulated ideas
October + 1
  • Start choosing programme for feasibility checking
Committee
  • Draft budget

July

Jump to: J F M A M J J A S O N D

May Submit bids
October
  • Discuss poster and programme artwork concept.
Christmas
  • Identify lollipop/try-out pieces
  • Choose music for carol concert
May + 1
  • Finish choosing programme for feasibility checking
October + 1
  • Finish choosing programme for feasibility checking
Committee
  • Agree budget and bids

August

Jump to: J F M A M J J A S O N D

No committee meeting.

May Bill prepares music
October
Christmas
  • Source and order parts for the lollipop and carol concert pieces
May + 1
October + 1
Committee

September

Jump to: J F M A M J J A S O N D

May Rehearsals start
October
  • Approve poster and programme design
Christmas
  • Confirm level of participation in the carol concert
May + 1
  • Confirm programme and soloists, if appropriate
  • Source parts
October + 1
  • Finalise probable programme
Committee

October

Jump to: J F M A M J J A S O N D

May
October
  • Concert and key rehearsals
Christmas
May + 1
  • Order parts
October + 1
Committee
  • Prepare for AGM
  • Receive accounts

November

Jump to: J F M A M J J A S O N D

May Key rehearsals
October
Christmas
  • Start free time for approximately 4 weeks
May + 1
  • Conductor and leader inspect parts
October + 1
Committee
  • AGM

December

Jump to: J F M A M J J A S O N D

May

Concert

Prepare music

October
Christmas
  • Joint rehearsals with choir
  • Carol concert
May + 1
  • Choose dates for concert, key rehearsals, workshops and sectionals
October + 1
  • Choose dates for concert, key rehearsals, workshops and sectionals
Committee

< Back to How the club is run

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