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Storing impact evidence on ORDO

ORDO has been identified as a suitable repository for storing and publishing evidence of underpinning research and corroboration of outcomes and impacts generated from your project.

The following guidelines explain how to set up a school portal, add a collection and upload/import relevant materials.

If you are unsure whether your documents should be uploaded to ORDO please contact the Library Research Support team.

What are Portals in Open Research Data Online (ORDO)?

A Portal in ORDO is like a web page that provides links to related content. For example, see the Children’s Research Centre’s portal

Portals need to be created by the ORDO administrators in the Library. To do this, send the name of the group, a short description and if possible, a background image and logo to the Library Research Support team (email).

  • The logo should be:
    • Main Logo
      • Pixels: 260 x 142 px full bleed
      • File format: JPEG or png
    • Small Logo
      • Pixels: 120 x 70 px full bleed
      • File format: JPEG or png
  • The background image should be:
    • Pixels: 1600 x 1000
    • File format: JPEG or png
    • File size: Minimum 200KB

We ask for a large background image as the page is dynamic to allow for browser resizing on different screens. If you must have text within your background image, we recommend this is centred to allow for varying screen sizes.

What are Collections in ORDO?

A Collection represents a project or stream of work that has been carried out by a member of a Portal. Open University research staff are encouraged to create a single Collection to represent a single project. 

We suggest that a collection links to the school portal that the Principal Investigator (PI) belong to. However, a single item can appear in multiple collections, so it may be in 2 different collections that appear in 2 different school portals, for example.

Guidance on how to create a Collection

Strategic value of having a Collection for a single project

A Collection acts as a living archive of evidence generated during or after a project.  The evidence deposited within it would typically represent the underpinning research or outcomes and impacts generated. Having a collection as a living archive for a project makes it very easy for researchers and research managers to update a Collection with any evidence generated after the lifetime of the project. Using a Collections linked to School Portals, therefore, offers us the opportunity to avoid evidence getting buried in project folders, which, for example, may not be stored on an Open University server.

Underpinning research is conventionally evidenced within a report or peer reviewed publication and deposited to Open Research Online (ORO). We discourage uploading the same content into ORO and ORDO. Instead, link your ORCID to your ORDO account so that a metadata file of content outside of ORDO will still be visible within an ORDO collection. 

Guidance on how to link your ORCID to your ORDO account

Users need to follow this guidance, selecting all 3 options for integration, so that draft metadata records are created in their My Data section, and anything they want to add to their collection/portal they will need to review and publish.

Corroboration of outcomes and impacts generated from research will be most likely to be evidenced in the form of a testimonial letter, survey responses, video etc.

Within ORDO, permission levels can be set for each document that is uploaded, thereby giving the researcher the power to determine what gets share, when and with whom. 

Guidance on uploading documents and assigning metadata

Strategic value of having a Portal with links to Collections

If Schools create a Portal in ORDO and link out to Collections representing the projects that their research staff are involved with, they will be able to generate a report with the stats showing how many projects have been carried out within the school, and how many sources of different types of evidence each of these projects have been captured).

You will have to request these reports by emailing the Library Research Support team as only administrators can access all this data.

However, you can- quickly see views and downloads for each group here on the ORDO statistics page.

And on a basic level you can search within a portal for outputs of different types by clicking on the search button within the portal:

Contact us

Library Research Support team