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Data protection

The Open University needs to collect and process personal data in order to provide services to students, manage its operations effectively, and meet legal requirements.

The University has a new Student Privacy Policy, which replaces the Data Protection Policy.

See Student Privacy Notice.

Data retention, alumni - Policy on the Retention of Alumni Data and Records

This policy defines the principles, time periods, mechanisms and responsibilities for the University’s retention of alumni personal data.

Data retention, students - Policy on the Retention of Student Data and Records

This policy defines the principles, time periods, mechanisms and responsibilities for the university’s retention of student personal data. The university Retention Schedule sets out the agreed timeframe for the retention of all student personal data and records.

Deferrals, Withdrawals and Cancellations

You’ll find explanations of the rules that apply if you want to defer or withdraw from your studies, or want to change your choice of module or qualification.

Information about Deferrals, Withdrawals and Cancellation was brought together to form a single document called Changing Your Study Plans Policy from the Academic Year 2018/19 which applies to the Academic Year 2018/2019 starting from 1 August 2018.

For study started before 1 August 2018, the policy below applies.

Policies and Procedures for Academic Years starting before 2018/2019

These documents explain the rules that apply if you want to defer or withdraw from your studies or want to change your choice of module or qualification. To see the rules that apply to you, click on the link for the academic year in which the standalone module or the relevant module within a qualification you are studying started:

Please note the Deferrals and Withdrawals Policy 2014/15 to 2015/16 continues to apply in the 2016/17 academic year for students resident in England or outside of the UK who are receiving transitional fee arrangements, and also continues to apply in the 2017/18 academic year for students eligible for an additional year of discounted fees.

This document explains the procedure you must follow to defer or withdraw from your studies or to change your choice of module or qualification.

Assessment Banking

If you wish to defer a module and retain the scores from assessments you have completed please refer to the rules on Assessment Banking.

Degree classification, honours - Working out your class of honours

The honours degree classification process is explained, and threshold scores are given for the different categories of honours degree.  Two worked examples show how the process is applied to individual student records.

Dignity and Respect Policy

The Dignity and Respect policy replaces the previous Student Code for Dealing with Bullying and Harassment to clarify the responsibility of reporting and taking action in cases of bullying and harassment by students against staff or fellow students and is aligned to the new Staff Bullying and Harassment Policy. The policy applies to all forms of bullying and harassment occurring in OU contexts, including residential schools, tutorials, day schools and research supervision sessions. Part 1 sets out the policy and Part 2 covers the procedures for taking informal and formal action, and sources of support.

Cases of alleged serious criminal offence, such as physical and sexual assault, must be immediately reported to the police. In such cases the University will take no action under this policy (other than suspension, if considered necessary) until the outcome of any criminal investigation is known.

NOTE: If you are a disabled student and you would like to receive this procedure in an alternative format please contact the Strategy and Quality Development Team in Academic Services at LSS-LDT@open.ac.uk. You should also contact the Strategy and Quality Development Team in Academic Services if you wish to discuss any reasonable adjustments to these procedures to take into account your disability and any additional support you may need in raising and pursuing your bullying or harassment issue due to your disability

 

Dignity and Respect Policy: Bullying and harassment between students or students and staff

The Dignity and Respect policy replaces the previous Student Code for Dealing with Bullying and Harassment to clarify the responsibility of reporting and taking action in cases of bullying and harassment by students against staff or fellow students and is aligned to the new Staff Bullying and Harassment Policy. The policy applies to all forms of bullying and harassment occurring in OU contexts, including residential schools, tutorials, day schools and research supervision sessions. Part 1 sets out the policy and Part 2 covers the procedures for taking informal and formal action, and sources of support.

Cases of alleged serious criminal offence, such as physical and sexual assault, must be immediately reported to the police. In such cases the University will take no action under this policy (other than suspension, if considered necessary) until the outcome of any criminal investigation is known.

NOTE: If you are a disabled student and you would like to receive this procedure in an alternative format please contact the Strategy and Quality Development Team in Academic Services at LSS-LDT@open.ac.uk. You should also contact the Strategy and Quality Development Team in Academic Services if you wish to discuss any reasonable adjustments to these procedures to take into account your disability and any additional support you may need in raising and pursuing your bullying or harassment issue due to your disability

 

Disability - Open University Student Accessibility Policy

The Open University Student Accessibility Policy confirms the OU’s approach to promoting accessibility and ensuring that all of our students are effectively supported in achieving success in Higher Education.

Disability - The Open University Equality Scheme

Our vision and principles remain at the heart of our Equality Scheme, with its stated aims being to eliminate unlawful discrimination, harassment and victimisation, to promote and advance equality of opportunity, and to promote and foster good relations between people.  The Equality Scheme informs staff, students and other stakeholders about the University’s legal duties, individual responsibilities and arrangements for managing different aspects of equality.

The link takes you to the Equality and Diversity area, where you can find the full Equality Scheme 2016-2020, the University’s associated objectives and the action plan.

Discipline - Code of Practice for Student Discipline

Under statute 16(23) of our Charter, we must have a Code of Practice for Student Discipline. The aim of this code is to make sure that we maintain academic standards and provide an appropriate learning environment.

Discrimination, age - Admission of applicants under the age of 18

This document sets out the University's policy for the admission of applicants under the age of 18 and includes the admissions process for applicants under the age of 16.

Certain terminology relating to senior roles outlined in this policy will be updated shortly. This in no way invalidates the content or the meaning of the policy itself.