Image by Jagrit Parajuli from Pixabay
During the Covid-19 pandemic we have seen an exponential growth in the number of online academic conferences. While the online medium has posed some challenges, it is increasingly becoming apparent that holding conferences online offers a lot of opportunities beyond the pandemic. Online conferences are more accessible for people with disabilities or caring responsibilities. They are a lot cheaper (given that there are no travel or venue costs and no catering or accommodation have to be provided for delegates) and environmentally friendly (again, because online conferences don’t require delegates to travel). Online conferences also open up a host of new opportunities for knowledge exchange and can be easily recorded and widely shared.
However, organising and attending an online conference requires new thinking. It’s not just a question of the availability and technical knowledge of different tools and platforms, but of planning how to use these tools wisely and effectively to engage and energise participants, be inclusive, widen participation and deliver good content. At the Open University, we have a lot of experience of teaching online, and particularly with engaging people from a wide range of different backgrounds. How could this expertise be applied to running academic conferences and make them more engaging and inclusive?
FASSTEST, the Centre for Scholarship and Innovation at the Open University’s Faculty of Arts and Social Sciences, has supported a scholarship project aiming to identify best practice in the organisation and delivery of online academic conferences in the Arts and Social Sciences. This involved a literature review (of scholarly literature on online engagement as well as of existing ‘how to’ guides on running conferences online) and semi-structured interviews with 20 colleagues at the Open University, who spoke about their experiences as organisers, attendees or support staff of online academic conferences. Based on this work, the project team have put together a guide with tips and tricks of how to run engaging and inclusive academic conferences online. This guide is now available and can be accessed here: Planning Online Conferences in the Arts and Social Sciences
Even as we start to open up again, online conferences are here to stay – so let’s do our best to make them as useful as possible!
Dr Stefanie Sinclair