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Transcript - Using Library Search for your assignment

JUDE BENNETT: So good evening. Welcome, everyone, to this library session which is all about using Library Search for your assignment. My name is Jude Bennett. And with me today is my colleague Hossam who will be answering your questions in the chat as we go along. So any questions do pop them in there. I will keep an eye on the chat to make sure that nothing horrendous has happened. But I will leave you in Hossam's capable hands. And just to let you know that the slides and a accompanying handout for the session are available to download. I'll be putting up the link to those at the end of the session.

So what we will cover in today's session-- we are going to cover how to use Library Search to find particular items, for example an ebook. We're also going to cover how to use Library Search to look for items on a particular topic and also where you can go for help.

So to start off, what is Library Search? Library Search is a search tool that searches across the vast majority of the resources in the online library. During your studies, you'll use it to access journal articles, ebooks, and databases, and much more. However, it's really important to remember that library search doesn't search in every single database that the Open University Library subscribes to.

For example, it doesn't connect well to our image, law or newspaper databases. If you do want to know more about searching within databases, then we do offer a separate training session called Smarter Searching with Library Databases. And you can find that on the library website, the same place where you found this session. And Library Search also offers a feature where you can save your search results so you can easily find them again. And I'll be demoing that for you later in the session.

So I'm just going to very quickly bring up the poll that you guys were filling in on the introduction screen. Have you used Library Search before? So some of you have said yes. It's a fairly even split between yes and no. So hopefully, those of you that have used Library Search before, I can give you some tips on how to use it even better. And those of you that haven't, you'll feel confident to start using it in anger for your assignments.

So in assignments and in module activities, it's common for you to be asked to find and read a particular journal article or ebook chapter, or to be asked to search in a particular database for information. And to find these things, you'll need to use Library Search. And I'm going to demonstrate to you now how to find a few different resources. I'm going to try and find the ones that are on the slide now, I will pop them into the chat so you don't need to remember what they are. I'm just going to share my screen.

I will keep the chat open, but it'll be a bit harder for me to see what's happening because I'm using a different screen, so hopefully Hossam will be able to let me know if anything is going wrong. So the first resource that I was looking for was an ebook. And here is what it was called. So it was a book called Cybersecurity. And it was written by Mowbray in 2014.

To start off with, I'm going to start from the library website, which you can see on your screen here. Just going to Zoom in a bit. And Library Search is this big search bar in the middle of the screen here. And to get here, you just navigate straight to www.open.ac.uk/library or there's normally a link to it from the library resources section on your module website.

So to start looking for this ebook, I'm just going to paste in cybersecurity. I have got these on a notepad in a different window so you don't have to watch me type. So I'm going to look for cybersecurity.

And that's a really broad search term as the name of a book. It's not very specific, as you can see. Popping in that one word brought back 134,000 results. And you can use the resource type limiter on the side to try and limit the number of results. So I'm looking for an ebook. So if I click on ebook and apply the filter, I still can't see in our top 10 results the book that we are looking for. So what you can then do is you can open up the advanced search in Library Search, which is just by clicking on the advanced search button here. And I'm going to change the second line, so the Any field, to Author/Creator. And I'm then going to look for the surname, which was Mowbray.

And there it is. In fact, our reference was incomplete. It should have been Cybersecurity, Managing Systems, Conducting Testing, and Investigating Intrusions by Mowbray, Thomas J. in 2014. And to access this ebook, you would just click on the green Full Text Available link here. Hopefully, it won't take too long to load. So that's probably my internet rather than anything that's wrong with the resource. There you go.

So this is the Ebook Central platform, one of our biggest ones. And if you wanted to start reading the book, you can click on Read Online, or if you wanted to have a look at the Contents page, you can go here and start clicking through. So if you're interested in starting with security architecture, you can click on that. And it takes you straight to the right page within the book.

And there are other options that you can use in this platform. You can download a book to read offline as a PDF. You can print it off. This is a permalink icon. Permalink is basically a permanent link. So if you wanted to link back to this, you can use that. And there's also a citation tool, which gives you an idea of how you could reference this book. It's never exactly right, whether you're using Cite Them Right or OU Harvard, but it will give you the information that you need to build your reference.

OK. I'm just keeping an eye on the chat. Hossam is looking after you. Great. So I'm going to go back into Library Search. And I'm going to look for a second thing. I'm going to look for an article this time. So "60 Seconds on Donuts" by Rimmer, A. in 2020.

And with this one, because it's quite a specific search, it's not just one word, it's got a slightly longer title, this should come up as one of my top or my top result. In fact, there it is, "60 Seconds on Donuts" by Rimmer from the British Medical Journal in 2020. So that is a really easy one to find. You just pop the title in. And there it is. And again, you can access it by clicking on the green Full Text Available link.

Apologies. My internet seems to be a bit slow today. And if you appreciate doughnut puns, then this is probably the article for you. So that's how you use that.

So far most journal articles, simply popping the title into the search box will bring back the exact article that you want in the top of your results. But there are sometimes where that simply doesn't happen. And that's normally just because of the way that the information is provided to us by the supplier of the articles. And I've just popped a third source into the chat. I'm going to look for "The Early Life of Gibberish" by J. Nuttall. So I'm just going to grab that and paste "The Early Life of Gibberish" into the chat.

Now I know, because I tested this earlier today, that I have got access to this article through the OU Library subscriptions. But as you can see, it's not coming up in the top 10, 15, 20 results. And when this happens, the alternative route you can take is to look for the journal and then browse the journal contents. So looking at the reference, the journal name for this article is History Today.

So again, I'm just going to paste that in and press Search. And you can see that the top-- what's the word-- result is a journal called History Today. But you can see from here that this is a physical copy of the journal that's held at the Walton Hall campus, so that's not much good to us right now. What you want is something where you've got the full text available.

So I'm actually just going to click on the title to open up the full holdings. And what you want is you want to look for a holding that is going to include the date of the article that we're looking for, so 2020. That top one actually should be right because it says available from 1975. This one wouldn't be good because it says available from '92 to 2011. So we didn't want to click on that one. We'll try clicking on the top one.

Oh, sorry holdings information literally just means what we've got access to. Sorry, librarianism there. It's sometimes a bit easy for it to just come spilling out without me explaining it. So we were looking for a journal in 2020. So I will start by looking over here and expand 2020. And we're looking for volume 70, issue 7. There it is. And then the article that we're looking for is page 64 to 71.

So we can see the page numbers here. They're gradually increasing. So I'm just going to scroll down till I find 64 to 71, "The Early Life of Gibberish." There it is, so I can click on the title. And that takes me to a landing page on this particular site, where I can get a couple more tools. So again, looking on the right-hand side, I can get a permalink to this article, which you will need if you want to create a reference to it.

Again, there's a citation tool, which will give you an idea of how you may want to reference it in Harvard. And if you wanted to access the article itself, you've got two options. You've got an HTML, or you can look and download the PDF of the article. And for this journal, I quite like using this site because it reproduces the magazine in its full colour glory. It's taking it a while to load.

There you are. So it literally reproduces the magazine pages. If you are a history student, or if you've got any interest in history, then this is a really interesting journal for you to check in with. Yeah, Thomas, a permalink is a permanent link. So for some platforms-- and this is one of them, but obviously you wouldn't be able to know that, that's just obviously experience-- grabbing the URL from the top of the screen, if you tried to use that link again tomorrow to bring you back to this article, it wouldn't work. URLs in some platforms are unique to the session that you're in. So by grabbing the permalink-- that one-- wherever and whatever day you're trying to access this article again, using that permalink will bring you straight back to this article. So permalink, permanent link, yes, to use in your references.

So I've shown you how to search for an ebook, search for an article, and search for a journal. The other things you can look for in Library Search are databases. And one of the biggest ones for science subjects is ScienceDirect. And it is exactly the same process in Library Search. Paste or type in the name of the journal and press Search-- name of the database, sorry, and press Search.

And it should come up at or near the top. And again, to access the database, you just click on the green full text available. I do apologise, my internet has been better. But it's very slow today, not entirely sure why. And this shouldn't happen, sorry about that. Let's have a look. It should normally take you through, but it does sometimes ask you to verify yourself.

Yeah, one of those times where it's worked every single time when I've been running through, but when I've got someone watching me, it doesn't work. Which goes to show that it happens to all of us. Apparently, the page does not exist. It's a bit worrying. I'll have to check this in the morning to make sure that ScienceDirect is actually working. Hossam, you're not aware of ScienceDirect having any issues, are you?

HOSSAM: No, I'm just going to check it from my end here.

JUDE BENNETT: Thank you.

But just to reiterate, this isn't the normal thing that normally happens. This is normally what appears straight when I click on the green full text available link. But I think as that goes to demonstrate that it's not just you guys that sometimes hit problems with library resources. It happens to people who are logged into the OU network as well. So there you go, so that's access to ScienceDirect. It was obviously just having a moment, but it's got me in there in the end.

So I'm going to come back to the slides. Brilliant. Thank you, Hossam. And I'm just about to ask you to do a task for me. This slide contains what I've just done step-by-step. As a reminder, I'm not going to go over it. But if you did want to download the slides at the end of the session, the notes are there for you to help you with your own searching.

So I'd now like you to have a go at finding some stuff in Library Search. I've put some titles on the slide. I'd like you to choose one or two, and use Library Search to find and open it. So you can use the resources that are on the slides, or you can just choose a resource that you are interested in from your own studies. I'm going to give you 4 minutes. I've set a timer on my phone. I'll let you know when you've got about 30 seconds to go. Any questions, or if you get stuck, do put them in the chat.

OK, about 20 seconds left if you wanted to start making your way back into the room.

OK, that's my phone warbling at me to say you've had your time. So hopefully, you were all able to find something. I'm just having a look for the Anglo-Saxon Chronicle. I'll just copy this in. This should take you to my search results. And you can see that I've just typed in Anglo-Saxon Chronicle in the search. And I have got an e-book filter, which should come up. I'm not sure why you only only found reviews, but we definitely have access to an e-book of the Anglo-Saxon Chronicle.

And it is quite important to make sure that your spelling is correct. So if you did put Jane Austen like that, Maria, it may not have come up because she is spelled with an E, not an I. And if you search for The Cambridge Companion to Jane Austen, it should-- let me just try it. It should have come up. Cambridge Companion to Jane Austen-- that's right, I'm talking and typing.

Yeah, so again, I'll copy this in. This is my search results for The Cambridge Companion for Jane Austen. I just popped it in, no filters, and it came up at the top. So it is important you do make sure your spelling is correct. Library Search isn't like Google. Google will try and fix your spelling, Library Search won't. So it is important that you make sure your spelling is correct.

So hopefully, you were all OK with that. Before we move on to the next section, could you just give me a green tick to let me know that you're happy? If you don't know how to do that, go to the menu at the top. There's a little dude with this hand up, click on the arrow and select the green tick. I think it's because is Austin in Texas spelt with an I? That could be why you're kind of getting a bit confused. OK, great, green ticks everywhere. Excellent. All right, thanks, I'm just going to move on now.

So as well as using Library Search to find individual items, like ebooks and journals, you can also use Library Search to find information on a particular topic. You might want to learn more about fauvism or anything else because it's been mentioned in your module, but you've not been asked to find a specific item. And Library Search can help you with this.

So I'm now going to demo how to use Library Search to do a subject search for one of the topics that are now on screen. And I'll be demoing the one with the most votes, so if you could let me know by voting in the poll which one you would like me to demonstrate for you. Couple more seconds. It looks like DNA sequence-- no, coronavirus and economy is winning at the moment. Couple more seconds. OK, looks like coronavirus and economy is the winner there. So rather relevant topic to us all at the moment. So bear with me just one second, I will share my screen again.

OK, so I'm back in Library Search, so it's still on where I left it. I'm just going to clear it all down just by pressing new search. You don't have to do that in between all the time, but I quite like some times to start with an empty search screen. And what I'm also going to do here is I'm just going to sign into Library Search, and that's important for something that I'm going to demonstrate to you shortly. I can tell that I'm signed in because my name is in the top right hand corner.

So to start off with, I'm just going to start searching for coronavirus AND economy. And you'll see that I've used the word AND in capital letters to join the terms, because I want my search to find both terms in whatever results they bring back. So I've just pressed enter, so there it is. And you can see that I've got quite a few results.

So what you need to start doing at this point is thinking about how you'd want to reduce these down. And this is where the limiters on the right-hand side really come in useful. So for a start, I'm only interested in things I can read the full text of online. So I'm going to click on full text online to reduce those down. It probably won't have a huge amount of impact, but it will get rid of a couple. And I'm only interested in articles about the recent pandemic, not other coronaviruses that have existed prior to 2020. So I'm going to use the date limiter to limit the date to only those articles written from 2019, taking into account what they think the start of the pandemic was in November, December last year.

And then the other thing I'm going to do is I'm going to look at the resource type. So you can see, the top two results here are newspaper articles and articles. That's journal articles. And depending on what you were looking for, would determine what resource type you ended up selecting. If you were looking for public reactions, you would potentially use newspaper articles. But if you were looking for studies and in-depth research, you would choose articles. So that's what I'm going to pick here, so articles.

And another limiter that you can use, which is really valuable, is the subject limiter. And this can help you to become really, really specific. So depending on what aspect of the coronavirus and economy you were looking at, you could focus it down even more. So for example, if I was wanting to look at the economic aspects, markets analysis, or the recent looking into vaccines . So let's have a look at the vaccines and see what comes up.

And there might be lots of articles that come up potentially about the US. So if you wanted to focus about efforts within the United Kingdom, you can potentially try adding United Kingdom to your search. So that has reduced my results down to 748 from-- what was it-- a couple 100,000 initially, wasn't it? So that's how you would use the filters on the right-hand side to reduce things down even further.

And you can play around with your search. You're not going to break Library Search if you change your search and you do it and then change it up completely. I always say that if you play with Library Search while you haven't got a pressing deadline, and just play around with it and poke it and find out how it works, then you'll be much more confident in using it when it actually comes to your assignment when you need to find it to find actual information that you need.

So I'm just going to change this to-- let's look for stuff about coronavirus and the economy and unemployment. And again, I can look at stuff that's online. And this time, I might want to look for newspaper articles, although do bear in mind that not all our newspaper articles will come up in this search. And again, I'm just going to narrow it down. So I'm just looking at unemployment. And again, there's quite a few things about America or China. You could add stuff to your search to narrow that down, but that's how you begin looking through.

And the reason I signed into Library Search was to show you a feature called pinning-- pinning your favourites. So for every single results that you have in the search, there are these three little icons to the side here. The first one that looks like a speech mark is another citation tool, which, again, I'm going to emphasise, again, I advise you not to just copy and paste it straight into your reference list because, as you can see, it's not in correct Harvard format. But it does give you some of the information that you'll need for your reference and if you just want to add it to your note so you can find it again.

It also has the little chain icon, which is the permalink again. So you could potentially use that permalink in your reference. Again, that'll bring you back to the record in Library Search. And then there's also this little icon that looks like a drawing pin. And what that does is it pins the icon into your favourites so that you can find it again. So I'm just going to click that. And you can see, it flew up to the top right and went orange for a second.

So I'll just demonstrate that again. So with this one, I'm just going to press that, and it flew up to the top. Didn't see it because it was above the screen. So I'll try this one. So click that, flies up to the top and goes orange. And this is why it's really important that you need to be signed in. If I pinned those three articles and I wasn't signed in, and then I closed my internet browser, the next time I came to Library Search, they wouldn't have been saved. But I could now close-- because I'm signed in, I can close this browser, and the next time I login, they will be there.

And to access them, you just-- I don't know why it's got this little thing. To access them, you just click on the big drawing pin in the top right-hand side. And you can see, at the top, the three newspaper articles that I just pinned from Library Search. And what you can do is you can tag these however you want, so that you can find them easily. So if you've got a list of 150 resources saved, you can easily filter them down.

So if you were studying-- I'm just going to pick out a couple of random module codes that I know. So S111, that could help with S111 TMA01. Whereas, this one could help with S112 TMA1. And this third one-- oh, I think that would be helpful for both S111 TMA01 and S112. So you can give them multiple tags. You can format the tags in any way you want. And then you can use this filter on the right-hand side to say, I'm looking at TMA01 for S112 right now. I'm just going to click on that, and it will show you the things that have been tagged S112 TMA01.

So make sure you're signed in if you want to use this feature. You can't access this from the library website. It's only available once you're in Library Search, because the library website and Library Search are two different platforms. So I will just-- so if you're on the library homepage, which I will quickly go back to-- or maybe not, maybe computer says no. It does yes, excellent.

So if you're on the library website, to get to your favourites, you literally just need to get into Library Search somehow. So you literally just go-- I'm going to look for meerkats because it's one of my favourite searches. And that means you can come back in, go up here, and there's the things that I've saved. And the tag options is literally this little icon that looks like a pencil. If I click on that, it will bring up the available tags-- these are ones that I've just created in the past for other examples-- or you can type in your own customised tag down the bottom here. So if just put 'example' like that, it's then added on the tag example.

OK, so I'm going to come back to the slides because I want you guys to have a go at using Library Search for a topic search as well. Again, this is just a reminder of what I've just done. If you want to download the slides or the handout, it will go over this as a reminder for when you need them.

So I'll give you we'll try five minutes and see how we get on. I'd like to have a play with Library Search, so choose a topic and get searching. I will let you know when we've got a minute to go. And I'll just go back to the previous slide with all the topics on there if you wanted to use one of those. And again, here is the library website address. So any questions or if you get stuck, do pop them in the chat.

OK, just about a minute left.

OK, that's my phone. It warbled at me to say you've had your five minutes. So hopefully, you were all able to find something and to have a play. I would say, I know that library search seems really intimidating. But I have got a long-standing bet with every single student that I have on these training sessions to say, if you manage to break Library Search, I will find a way to send you a coffee, or a tea, or a hot brown beverage of your choice, because you'll be the first person to do it. If you do manage to find yourself down a rabbit hole, you can always clear the search. You can close the browser and come back and try again.

So it's-- yeah, if you manage to break it, let me know. I'll obviously have to make sure that you've broken it and you just haven't put a silly search in or anything. But don't be afraid of it. You can always close the browser and try again.

HOSSAM: Can you quickly demo to Tracy where to find the favourite again?

JUDE BENNETT: Yeah, I'm just looking at the time. Tracy, if you could hang on at the end, I'll demo it again for you then. But I'm just looking that we're getting close to the end of the session, and I've got a couple more things to go over. So if you hang fire, I'll demo it at the end. Thanks, Hossam.

OK, so there's enough time, I think, just for this little quiz. I've got three questions for you. They're all multiple choice, just to test that you all have been paying attention. And I think that you have because you did well in the tasks. So I'm just going to move this a little bit out of the way over here.

So question one, why is it best to be signed into Library Search? Is it A. to make sure that searches return all relevant results. B. so that you can use the My Favourites feature. And C. because it can help resource platforms to recognise me. A couple more seconds.

OK, I'm just going to call that one to an end and bring up the answer. Bit of a trick question, all three of these answers are correct. So yeah, definitely, it helps My Favourites to recognise me, to remember you. But it also can sometimes help with authentication when you're logging in. And it does also mean that you get all relevant results. It doesn't make a huge difference to the number of results, but it can help sometimes.

All right, question number two. You have searched for a particular journal article, the article is not in the first five results. What do you do? Do you add more information to the search, do you search for the journal instead, or continue ploughing through the search results, it will be there somewhere?

A bit more of a split to this one. I'm going to call this one to an end because I think you clocked that. I gave myself away with that last one. Both A and B are correct. Generally speaking, you would try A first, as it is a quicker solution to just either put the author's name in or something. But sometimes, as I showed you earlier, it simply won't appear in Library Search because of the way that the information is provided to us. And when you search for the journal, don't forget to check that the journal coverage dates do cover the article that you are looking for.

So last question. You have searched for information on impressionist and found results that aren't relevant to your subject. If you use the subject limiter on the right, what will happen to the number of your results? A. increase the number of results, or, B. decrease the number of results?

Yeah, I'm going to end that one there. I think that most of you spotted that one. That the correct answer is B. So using the subject limiter will limit the results to only those that are relevant to the selected subjects. So well done, everyone, three out of three.

So we are very nearly at the end. But don't forget that if at any point during your studies you do need help finding information, remember that the Library Help Desk is there for you. The contact details for the Library Help Desk are on this slide, and they can be found on every page of the library website. A quick note, however, the phone number is still on the slide for the session. But at the moment, we are not accepting inbound calls. Because we are working from home, our phone lines are not operational. So you can still contact us by Webchat and by email. But unfortunately, at the moment while we're still working from home, we are not accepting inbound calls.

So with that, we have now come to the end of the session. And we've covered using Library Search to find specific items, to do a topic search, and I've also gone over where you can go for help. And we always want to make sure that these sessions are what you guys need and what you guys want to help you with your studies. So if you do have a few minutes, really appreciate it if you could click on the feedback form link, which I will also just pop into the chat, and leave me some feedback.

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